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Fund Setup

The Fund Setup wizard guides you through creating a new fund with all necessary configuration, accounts, and initial data.

Accessing Fund Setup​

  1. Navigate to Funds from the organization dashboard
  2. Click "Create Fund" button
  3. The Fund Setup wizard will open

Setup Wizard Overview​

The fund setup process consists of 5 steps:

  1. Basic Details - Fund information and configuration
  2. Bank Accounts - Operating bank accounts
  3. Accounting & Fees - Chart of accounts and fee structure
  4. Initial Investors - Optional initial investors
  5. Review & Submit - Final review and creation

Step 1: Basic Details​

Required Information​

  • Fund Name:

    • Enter a descriptive name (e.g., "Alpha Growth Fund")
    • This will be displayed throughout the system

  • Fund Code:

    • Auto-generated from the fund name
    • Format: Uppercase with hyphens (e.g., "ALPHA-GROWTH")
    • Can be unlocked and customized
    • Must be unique within your organization

  • Fund Type:

    • Select the type of fund
    • Options may include: Equity Fund, Bond Fund, Balanced Fund, etc.

  • Currency:

    • Select the base currency for the fund
    • Common options: BDT, USD, EUR, etc.
    • This affects all financial calculations

  • Start Date:

    • Effective date for the fund
    • Used as the fund's inception date
    • Cannot be changed after creation

Tips​

  • Use clear, descriptive fund names
  • Keep fund codes consistent with your naming convention
  • Ensure the start date is accurate (affects historical reporting)

Step 2: Bank Accounts​

Adding Bank Accounts​

Add one or more bank accounts for fund operations:

  1. Click "Add Bank Account"

  2. Fill in the account details:

    • Bank Name: Name of the bank
    • Account Number: Bank account number
    • Routing Number: Bank routing/transit number
    • Account Type: Operating, Reserve, etc.
    • Currency: Account currency (usually matches fund currency)

  3. Click "Add" to add the account

  4. Repeat for additional accounts

Bank Account Requirements​

  • At least one bank account is required
  • Account numbers must be unique
  • Routing numbers must be valid
  • Currency should match fund currency (BDT for BDT funds)

Step 3: Accounting & Fees​

Chart of Accounts​

The system automatically generates a standard chart of accounts including:

  • Asset Accounts: Cash, Investments, Receivables
  • Liability Accounts: Payables, Accrued Expenses
  • Equity Accounts: Fund Capital, Retained Earnings
  • Income Accounts: Investment Income, Fees
  • Expense Accounts: Management Fees, Operating Expenses

Fee Configuration​

Configure fund fees:

  • Management Fee: Annual management fee percentage
  • Performance Fee: Performance fee structure (if applicable)
  • Other Fees: Additional fee types

Review​

  • Review the generated chart of accounts
  • Verify fee structures
  • Note: Accounts can be modified after fund creation

Step 4: Initial Investors (Optional)​

Adding Initial Investors​

You can optionally add initial investors during setup:

  1. Click "Add Investor"

  2. Select an existing investor or create a new one

  3. Enter initial investment details:

    • Investment Amount: Initial investment amount
    • Investment Date: Date of initial investment
    • Payment Method: How payment was received

  4. Click "Add" to add the investor

  5. Repeat for additional investors

Skipping This Step​

  • This step is optional
  • You can add investors after fund creation
  • Click "Skip" to proceed without initial investors

Step 5: Review & Submit​

Review Information​

Before submitting, review all entered information:

  • Basic Details: Verify fund name, code, type, currency, start date
  • Bank Accounts: Confirm all bank account information
  • Accounting: Review chart of accounts structure
  • Investors: Verify initial investors (if any)

Validation​

The system will validate:

  • All required fields are completed
  • Fund code is unique
  • Bank accounts are valid
  • Dates are logical
  • No duplicate entries

Submitting​

  1. Review all information carefully
  2. Click "Create Fund" to finalize
  3. Wait for confirmation
  4. You'll be redirected to the fund overview page

After Fund Creation​

Once the fund is created:

  • Fund appears in your funds list
  • Chart of accounts is set up
  • Bank accounts are configured
  • Initial investors are added (if specified)
  • Fund is ready for operations

Next Steps​

After fund creation, you can:

  1. Add Portfolio Transactions: Start recording investments
  2. Process Initial Investments: Complete investor unit purchases
  3. Run First EOD: Process the first end-of-day
  4. Configure Settings: Adjust fund-specific settings

Troubleshooting​

Setup Errors​

If you encounter errors:

  • Fund Code Already Exists: Choose a different fund code
  • Invalid Bank Account: Verify account and routing numbers
  • Date Errors: Ensure dates are valid and logical
  • Validation Errors: Check all required fields are filled

Common Issues​

  • Cannot Proceed to Next Step: Check for validation errors
  • Bank Account Not Saving: Verify all required fields
  • Investor Not Found: Create investor first or skip this step

Best Practices​

  1. Plan Ahead: Have all information ready before starting
  2. Verify Details: Double-check all entered information
  3. Use Consistent Codes: Follow your organization's naming convention
  4. Complete Setup: Finish all steps before using the fund
  5. Document Decisions: Note any important configuration choices